1. Introduction & Scope
Welcome to Ujjaval Placement Consultancy ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website ujjavalplacement.com, use our placement services, or interact with us in any way.
Important Notice: By accessing or using our services, you acknowledge that you have read, understood, and agree to be bound by the terms of this Privacy Policy. If you do not agree with our policies and practices, please do not use our services.
This policy applies to all users of our services, including job seekers, students, employers, and website visitors. We process personal data in compliance with applicable data protection laws, including but not limited to the Information Technology Act, 2000 and the Digital Personal Data Protection Act, 2023.
Our Commitment to Your Privacy
At Ujjaval Placement Consultancy, we believe that your personal information deserves protection. We implement reasonable physical, technical, and administrative safeguards to protect your data from unauthorized access, disclosure, alteration, and destruction.
2. Information We Collect
We collect various types of information to provide and improve our placement services. This includes:
2.1 Personal Information You Provide
- Contact Information: Name, email address, phone number, postal address
- Professional Information: Resume/CV, work experience, education history, skills, certifications, employment preferences
- Demographic Information: Age, gender, location (for job matching purposes)
- Communication Data: Messages, emails, and other communications you send to us
- Account Information: Username, password, and account preferences
2.2 Information Collected Automatically
When you visit our website, we may automatically collect certain information, including:
- Device Information: IP address, browser type, operating system, device identifiers
- Usage Data: Pages visited, time spent on pages, clickstream data, search queries
- Location Data: Approximate location based on IP address (for local job matching)
- Cookies and Similar Technologies: See Section 7 for detailed information
2.3 Information from Third Parties
We may receive information about you from:
- Educational institutions and colleges we partner with
- Employers and recruitment agencies
- Social media platforms (if you connect your account)
- Background verification services (with your consent)
Note: We never collect sensitive personal information such as financial account details, Aadhaar numbers, or biometric data unless absolutely necessary and with your explicit consent.
3. How We Use Your Information
We use the information we collect for various purposes, including:
| Purpose | Description | Legal Basis |
|---|---|---|
| Job Placement Services | Matching your profile with suitable job opportunities, sharing your resume with potential employers, arranging interviews | Contractual necessity, Legitimate interest |
| Service Improvement | Analyzing usage patterns to enhance our website functionality and user experience | Legitimate interest |
| Communication | Sending job alerts, interview schedules, service updates, and promotional materials (with consent) | Consent, Legitimate interest |
| Legal Compliance | Complying with legal obligations, responding to lawful requests from authorities | Legal obligation |
| Analytics & Research | Conducting market research and analyzing employment trends (anonymized data) | Legitimate interest |
3.1 Marketing Communications
We may send you promotional emails about new services, special offers, or other information we think you may find interesting. You can opt-out of receiving these communications at any time by:
- Clicking the "unsubscribe" link in any marketing email
- Updating your preferences in your account settings
- Contacting us directly at ujjavalplacement@gmail.com
Transparency Commitment: We will never sell your personal information to third parties for marketing purposes without your explicit consent.
4. Data Sharing and Disclosure
We may share your information in the following circumstances:
4.1 With Employers and Recruiters
Your resume and professional information will be shared with potential employers and recruitment agencies for job placement purposes. We ensure that these entities are legitimate and have privacy policies in place.
4.2 Service Providers
We engage trusted third-party service providers to assist with:
- Website hosting and maintenance
- Email communication services
- Data analytics and research
- Background verification (with your consent)
- Payment processing (if applicable)
These providers are contractually obligated to protect your information and use it only for the services they provide to us.
4.3 Legal Requirements
We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., court orders, government agencies).
4.4 Business Transfers
In the event of a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred as part of that transaction. We will notify you of any such change and outline your choices.
International Data Transfers: Your information may be transferred to and processed in countries other than India. We ensure appropriate safeguards are in place for such transfers in compliance with applicable data protection laws.
5. Data Security Measures
We implement comprehensive security measures to protect your personal information:
5.1 Technical Safeguards
- Encryption: SSL/TLS encryption for data transmission
- Access Controls: Role-based access to personal data
- Firewalls: Network security systems
- Regular Security Audits: Vulnerability assessments and penetration testing
- Secure Data Centers: Hosting with ISO 27001 certified providers
5.2 Organizational Measures
- Employee training on data protection
- Confidentiality agreements with staff and partners
- Regular policy reviews and updates
- Incident response procedures
5.3 Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law. Our retention periods are:
- Active Job Seekers: 3 years from last activity
- Placed Candidates: 5 years for record-keeping
- Inactive Accounts: 2 years, then anonymization
- Legal Requirements: As required by applicable laws
Important: While we implement robust security measures, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security but we continuously work to protect your information.
6. Your Rights and Choices
You have certain rights regarding your personal information:
6.1 Access and Correction
You have the right to:
- Access the personal information we hold about you
- Request correction of inaccurate or incomplete information
- Request a copy of your data in a structured, machine-readable format
6.2 Data Portability and Erasure
You may request:
- Transfer of your data to another service provider
- Deletion of your personal information ("right to be forgotten")
- Restriction of processing under certain circumstances
6.3 Consent Withdrawal and Objections
You can:
- Withdraw consent for processing at any time
- Object to processing based on legitimate interests
- Opt-out of marketing communications
6.4 How to Exercise Your Rights
To exercise any of these rights, please contact us at:
Subject: Data Privacy Request
We will respond to your request within 30 days. We may require verification of your identity before processing certain requests to protect your privacy.
Note: Some rights may be limited in certain circumstances, such as when we have a legal obligation to retain data or when processing is necessary for the performance of a contract.
8. Third-Party Services and Links
Our website may contain links to third-party websites and services. This Privacy Policy does not apply to those third-party services.
8.1 Third-Party Services We Use
- FormSubmit: For handling form submissions and email communications
- Google Fonts: For typography on our website
- Font Awesome: For icons and graphical elements
- Google AdSense: For displaying relevant advertisements
- Social Media Platforms: LinkedIn, Instagram integration
8.2 External Links
Our website may contain links to employer websites, educational resources, and other third-party sites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review their privacy policies before providing any personal information.
Recommendation: When clicking on external links, always check the URL and ensure you're comfortable with the website's privacy practices before sharing any personal information.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal requirements.
9.1 Update Notification
When we make material changes to this policy, we will:
- Update the "Effective Date" at the top of this page
- Post a notice on our website
- Notify registered users via email (for significant changes)
- Provide a summary of changes for easy understanding
9.2 Your Continued Use
Your continued use of our services after any changes to this Privacy Policy constitutes your acceptance of the updated policy. We encourage you to periodically review this page for the latest information on our privacy practices.
Archive: Previous versions of this Privacy Policy are available upon request. Contact us at ujjavalplacement@gmail.com to request archived versions.
10. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
ujjavalplacement@gmail.com
(+91) 9825161473
Meena Bazar, 38-A Adajan Rd,
near Raj Arcade, Surat, Gujarat 395009
Mon-Fri: 9:30 AM - 8:00 PM
Sat: 9:30 AM - 7:00 PM
10.1 Grievance Officer
In accordance with the Information Technology Act, 2000 and rules made thereunder, we have appointed a Grievance Officer:
Designation: Grievance Officer
Email: ujjavalplacement@gmail.com
Response Time: Within 30 days of receipt of grievance
10.2 Regulatory Authority
If you are not satisfied with our response, you may have the right to lodge a complaint with the appropriate data protection authority in India.
Last Updated: March 1, 2025
This Privacy Policy is effective as of the date stated above and supersedes all previous versions.